If you are going to collect personal data through an online form, store personal data you're responsible for outside UvA or let an external bureau do transcripts from interviews you've conducted, you are legally obliged to agree on a processing agreement: an agreement in which you detail what the third party is and is not allowed to do with the data, and who is responsible for what. The Legal Affairs department can help you with this.
Read more on processing agreements.
Questions? Contact Legal Affairs.
Open discussions are key to any successful collaboration. To protect the rights of each partner, it is strongly advised to sign a confidentiality agreement before starting discussions. Confidentiality agreements are also referred to as non-disclosure agreements (NDA) or confidential disclosure agreements (CDA). Information can be exchanged freely after completing an NDA. Next is to detemine whether a formal collaboration is indeed possible, desired and useful. If this is the case, the next step is to draw up a collaboration agreement.
A large part of the academic research takes place in the context of a research consortium in which companies, universities, research institutes and/or societal organisations participate. Examples are public private partnerships (PPPs) or EU-funded collaborations through the Framework Programmes. In such collaborative endeavours, the costs of research are only partially covered by the funding instruments (subsidies, research grants). The participants each invest ('match') from their own resources.
That is why at the start of such a collaboration, it is very important to formalise agreements on property and exploitation rights that may stem from the research results. The work performed in collaboration with the external parties may result in the development of knowledge and/or intellectual property rights. IXA negotiate on behalf of their universities and researchers an agreement which reflects a fair arrangement with respect to the research that is performed and the compensation that is paid for it. The IXA legal counsels can assist you in this process. They will where needed liaise with the legal counsel of the external party and guide you through the clauses of the agreement.